'How to make
complexity simple, interesting and manageable? How to allow groups to take
responsibility through clear facilitation principles? Experience a 'Just Don’t Do Something. Stand there!' 

Monique Janmaat, perspectivity.org
Description

You Can Change the World One Meeting at a Time!
This workshop is for experienced leaders and consultants who run task-focused meetings.

The workshop introduces insights into how to design meetings that actually accomplish something. Participants will be presented ten principles derived from 20 years of leading meetings in many of the world’s cultures. The method will show how to shift your focus away from peoples’ behavior and create conditions under which people do their best without being told.

This workshop has drawn enthusiastic responses from hundreds of colleagues all over the world. It will teach a simple theory, philosophy, and methods equally applicable to society, organizations, groups and ourselves. You will learn how to work on a structure, which is controllable, rather than behavior, attitudes and motivation, which are not.

You can achieve more while "intervening" less by helping people:
• See themselves as part of a bigger picture.
• Commit to the meeting’s goal.
• Say what they know (even in risky situations).
• Listen to ideas they don’t share.
• Make choices in their own and a group’s interest.
• Act responsibly when action is appropriate.

You can achieve these outcomes when you experience yourself as part of a group – a “whole system” – that can fragment or develop from one moment to the next.
Meeting leaders have a special role in maintaining a system’s task focus and boundaries. You can play this role without diagnosing behavior, interpreting what "stage" a group is in, or rushing to fix every problem that comes up. You can learn to be a "dependable authority" without acting like an authoritarian.

How to have meetings that matter
Meetings are as common as dirt and about as popular.

Nothing stirs more cynicism than meetings that lead to more meetings. Yet, most of the world’s work takes place in meetings. There are two trends that make meeting management problematical in the new century:
1 Participants grow more diverse in gender, ethnicity, age, education, and culture
2 People deal with increasingly complex issues that keep changing

According to these experiences many of the meeting procedures that were considered essential, were dropped one by one. Followed by experiments with methods that enable people to work with their own experiences, world views, and commitments rather than wrestle with (largely Western) consulting models for setting goals, priorities, and action agendas.

From this work 10 principles for leading meetings were derived that seem to hold up anywhere: for meetings that matter – where people make decisions, solve problems, and implement plans.

For Leading Meetings
1. Get the Whole System in the Room 
2. Control What You Can, Let Go What You Can’t 
3. Explore the “Whole Elephant” 
4. Let People Be Responsible
5. Find Common Ground 
6. Master the Art of Subgrouping 

For Managing Yourself 
7. Make Friends with Anxiety
8. Get Used to Projections
9. Be a Dependable Authority
10. Learn to Say “No” If You Want “Yes” to Mean Something

Workshop agenda includes
  • Differentiation and Integration: A Core Concept of System Development
  • Managing Boundaries and Roles
  • Functional Sub-Groups: Understanding the Informal System
  • Managing Polarities in Self and System
  • Containing Anxiety and Owning Authority
  • Skill Practice